Operations Executive Job

• Answer phones and transfer to the appropriate staff member
• Take and distribute accurate messages
• Greet public and clients and direct them to the correct staff member
• Coordinate messenger and courier service
• Receive, sort and distribute incoming mail
• Monitor incoming emails and answer or forward as required
• Prepare outgoing mail for distribution
• Scan and copy documents
• Maintain office filing and storage systems
• Update and maintain databases such as mailing lists, contact lists and client information
• Retrieve information when requested
• Update and maintain internal staff contact lists
• Type documents, reports and correspondence
• Organize travel arrangements for staff
• Co-ordinate and organize appointments and meetings
• Assist with event planning and implementation
• Monitor and maintain office supplies
• Ensure office equipment are properly maintained and serviced
• Perform work related errands as requested such as going to the post office and bank
• Follow other necessary instructions /working on necessary tasks allocated by HR & Admin team as and when required.

    Education and Experience

•     Any graduate
• A person with similar experience, be it entry level position, preferred
• Competent computer skills including MS Office
• Internet skills including use of e-mails, group messaging and data collection
• Numeracy and literacy skills

• Organization and planning skills
• Work management and prioritizing skills
• Verbal and written communication skills
• Problem solving ability
• Attention to detail
• Accuracy
• Flexibility
• Reliability
• Teamwork