May 17,2019 Nov 17,2019

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Operations Executive Job Profile

Job Profile for Operations Executive at NCrypted, Rajkot and Ahmedabad (Gujarat) - India
 
What does an Operations Executive do? Plan, direct and coordinate one or more administrative services of the organization, such as records and information management, mail distribution, facilities planning and maintenance, custodial operations, and other office support services.
 

Main Job Duties and Responsibilities

  • Answer phones and transfer to the appropriate staff member
  • Take and distribute accurate messages
  • Greet public and clients and direct them to the correct staff member
  • Coordinate messenger and courier service
  • Receive, sort and distribute incoming mail
  • Monitor incoming emails and answer or forward as required
  • Prepare outgoing mail for distribution
  • Scan and copy documents
  • Maintain office filing and storage systems
  • Update and maintain databases such as mailing lists, contact lists and client information
  • Retrieve information when requested
  • Update and maintain internal staff contact lists
  • Type documents, reports and correspondence
  • Organize travel arrangements for staff
  • Co-ordinate and organize appointments and meetings
  • Assist with event planning and implementation
  • Monitor and maintain office supplies
  • Ensure office equipment are properly maintained and serviced
  • Perform work related errands as requested such as going to the post office and bank
  • Follow other necessary instructions /working on necessary tasks allocated by HR & Admin team as and when required.

Education and Experience

  • Any graduate
  • A person with similar experience, be it entry level position, preferred
  • Competent computer skills including MS Office
  • Internet skills including use of e-mails, group messaging and data collection
  • Numeracy and literacy skills

Key Skills and Competencies

  • Organization and planning skills
  • Work management and prioritizing skills
  • Verbal and written communication skills
  • Problem solving ability
  • Attention to detail
  • Accuracy
  • Flexibility
  • Reliability
  • Teamwork